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Employee Shift Meals Remain 100% Deductible for Tax Purposes

Posted by Lisa Haffer on Wed, Jul 3, 2019

Employee Shift Meals Remain Tax DeductibleGreat news! Important tax guidance was released in late December 2018 that is considered to be a significant victory for the restaurant industry: Employee Shift Meals Remain 100-percent deductible for tax purposes.

Background:

You may be aware that as a result of the 2017 tax reform known as the Tax Cuts and Jobs Act (TCJA), employers can deduct only 50 percent of the cost of meals “furnished to employees at an employer-operated eating facility.” Prior to the TCJA, these meals were 100-percent deductible.

When the TCJA was enacted, it was generally agreed that this new 50-percent disallowance applies to the cost of meals provided by a non-restaurant taxpayer that operates a cafeteria on its premises. An example of this would be an employee cafeteria on the Google campus, where meals are provided to Google employees free of charge or at a discount. It was less clear whether the 50-percent disallowance also applies to “shift meals” provided by a restaurant free of charge or at a discount to its employees immediately before, after or during their work shifts.

The Joint Committee on Taxation released its “Blue Book” on December 20, 2018. This highly anticipated “book” provides explanations of enacted tax legislation. In good news for the restaurant industry, the Blue Book contains language that confirms that employee shift meals are not subject to the 50-percent disallowance for meals furnished at an employer-operated eating facility, and instead remain 100-percent deductible pursuant to an exception to the 50-percent disallowance rules. 

READ MORE: That Golf Outing? It’s No Longer a Deductible Business Entertainment Expense

Technical Explanation:

Language in the “Blue Book” confirms that shift meals fall within an exception to the 50 percent meal deduction disallowance. This exception, found in Internal Revenue Code 274(e)(8), provides a 100-percent deduction for “expenses for goods or services which are sold by the taxpayer” (i.e., a 100-percent deduction for cost of goods sold related to meals sold to customers).

Extending this exception to “shift meals” is an acknowledgement that providing restaurant employees with food and beverages is integral to the operation of a restaurant. Providing your employees with meals is important for many reasons, including (but not limited to):

  • For training purposes
  • To taste menu items before selling to customers
  • To ensure food quality and consistency
  • To diminish risks of cross-contamination
  • The food would otherwise be discarded if not offered to employees


The specific “Blue Book” language is as follows:

Footnote 940 on page 186 of the “Blue Book”:

Secs. 274(n)(2)(B) and (E). The legislative history to the Tax Reform Act of 1986 (Pub. L. No. 99–514) further provides that a restaurant or catering firm may deduct 100 percent (rather than the 80-percent limitation that would otherwise have applied under the Tax Reform Act of 1986) of its costs for food and beverage items, purchased in connection with preparing and providing meals to its paying customers, that are consumed at the worksite by employees of the restaurant or caterer. Conference Report to accompany H.R. 3838, Tax Reform Act of 1986, H.R. Rep. No. 99–841, September 18, 1986, p. II–25. See also Joint Committee on Taxation, General Explanation of the Tax Reform Act of 1986 (JCS–10–87), May 1987, p. 68, clarifying that this exception only applies to employees who work in the employer’s restaurant or catering business.

Footnote 956 on page 188 of the “Blue Book”:

The provision generally does not impact the other exceptions to the 50-percent limitation on deductions for food or beverage expenses, as described infra under prior law. For example, a restaurant or catering business may continue to deduct 100 percent of its costs for food or beverage items, purchased in connection with preparing and providing meals to its paying customers, which are consumed at the worksite by employees who work in the employer’s restaurant or catering business.

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This article originally appeared in BDO USA, LLP’s Selections Blog (January 9, 2019). Copyright © 2019 BDO USA, LLP. All rights reserved. www.bdo.com

Concannon Miller is an independent member of the BDO Alliance USA, a nationwide association of independently owned local and regional accounting, consulting and service firms with similar client service goals. Learn more here.

Topics: McDonald's management, 2017 Federal Tax Reform, Restaurants

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This communication is designed to provide accurate and authoritative information in regard to the subject matter covered at the time it was published. However, the general information herein is not intended to be nor should it be treated as tax, legal, or accounting advice. Additional issues could exist that would affect the tax treatment of a specific transaction and, therefore, taxpayers should seek advice from an independent tax advisor based on their particular circumstances before acting on any information presented. This information is not intended to be nor can it be used by any taxpayer for the purposes of avoiding tax penalties.

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