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Should You Defer Your Employees’ Social Security Taxes? New Info from the IRS

Posted by Concannon Miller on Wed, Sep 2, 2020

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Should You Defer Your Employees’ Social Security Taxes? New Info from the IRSThe IRS last week provided additional clarity how employers can defer withholding and remitting employees’ Social Security taxes in response to President Trump’s executive memorandum.

We still recommend our clients continue to withhold and pay the tax. This deferral is ripe for problems for both the employee and employer.

For employers interested in learning more about the option, here is the new guidance from the IRS:

  • The deferral applies to wages paid between September 1, 2020 – December 31, 2020.
  • The deferral is only allowed if wages for a pay period fall under specified threshold that equates to an annualized amount of less than $104,000.
    • For a bi-weekly pay period, threshold is < $4,000, ($104,000/26 pays).
    • The threshold amount must be calculated for other pay frequencies (e.g., weekly pay threshold would be < $2,000).
    • The deferral may be allowed for some pay periods and not others, depending on whether the amount for the pay period is under or over the threshold.
  • Employers will be responsible for the repayment of the deferred taxes
    • Repayment is to be made through ratable withholding increases from employee pay during the period January 1, 2021 – April 30, 2021.
    • For any amounts not repaid through this increase in ratable withholdings, the employer will be subject to interest, penalties, and additions to tax beginning May 1, 2021.
    • The employer may make other arrangements with the employee to otherwise collect the total taxes due.

No guidance is provided regarding special situations- i.e., an employee quits or is fired before the repayment period. Therefore, this remains a chief concern with why we don’t recommend doing the deferral.

The new information from the IRS also doesn’t address another outstanding question – whether the deferral was optional and, if optional, whether the employee or the employer would be responsible for making the decision to defer.

However, in a recent interview, Treasury Secretary Steven Mnuchin indicated that it was the employer’s election to defer the withholding and payment of tax for eligible employee wages. Furthermore, it appears that the deferral can be made on an employee-by-employee basis so it does not need to be an all-or-nothing approach.

More information on President Trump’s executive memorandum can be found in this previous article: Deferring Employee Social Security Taxes: Considerations for Employers to Weigh

Please contact us here with any questions.

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Topics: Business consulting, 2020 Coronavirus

Concannon Miller’s unique, holistic and intimate approach to financial health sets us apart from smaller CPA firms with more limited resources as well as mega firms where mid-sized clients struggle for attention. Contact us here to talk about improving your business.

This communication is designed to provide accurate and authoritative information in regard to the subject matter covered at the time it was published. However, the general information herein is not intended to be nor should it be treated as tax, legal, or accounting advice. Additional issues could exist that would affect the tax treatment of a specific transaction and, therefore, taxpayers should seek advice from an independent tax advisor based on their particular circumstances before acting on any information presented. This information is not intended to be nor can it be used by any taxpayer for the purposes of avoiding tax penalties.

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